Typing Lesson

As a graphic designer, I receive all kinds of text files to use in the creation of documents and more. Before I can begin to work with most text documents I have to clean them up.

I have tried in various ways to educate my customers in this regard. Perhaps this blog will help as well.

Here are some of the issues:

  • There should be only one blank space after a period. The use of two spaces was only necessary when text was created on a typewriter. The extra space was needed because type was monospaced. Type on a computer is usually proportional, with letter widths varying according to their shape (letters like “i” or “l” take less space than “m” or “w”).


  • The period or comma at the end of a quotation should go inside the quotation mark, as illogical as that may seem. Otherwise, the punctuation would not be seen easily.
  • Finally, the use of ALL CAPS should be avoided because it takes up a lot of space, particularly in narrow columns in a newsletter. I causes hyphenation problems as well. That decision should be left to the typesetter who has better tools for emphasis, such as bold and italic.
  • Customers also have a bad habit of using multiple exclamation points!!! I hate that.cringe

About stanleygraphics

I am a veteran graphic designer who started at the time when cut and paste meant an X-acto knife and rubber cement. I use my experience to educate others. I have an intolerance for ignorance and stupidity.
This entry was posted in annoying, ignorant, punctuation, stupid, typography and tagged , , , . Bookmark the permalink.

One Response to Typing Lesson

  1. larrry mitchell says:

    All of us have encountered clients who have their own ways of delivering materials for us to use.
    We have “solved” by recognizing we are there to provide a service to our clients and by

    a. accepting data from clients in whatever mode is readable, and

    b. charging extra for work needed to transform the data, and

    c. explaining to clients how the fee can be reduced if client will adjust its method..

    Some of our clients do not have the capacity to format data and are willing to pay us extra to do that job for them. Others can revise the format and make the work quicker and easier for us and less expensive for them.

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