As a graphic designer, I receive all kinds of text files to use in the creation of documents and more. Before I can begin to work with most text documents I have to clean them up.
I have tried in various ways to educate my customers in this regard. Perhaps this blog will help as well.
Here are some of the issues:
- There should be only one blank space after a period. The use of two spaces was only necessary when text was created on a typewriter. The extra space was needed because type was monospaced. Type on a computer is usually proportional, with letter widths varying according to their shape (letters like “i” or “l” take less space than “m” or “w”).
- The period or comma at the end of a quotation should go inside the quotation mark, as illogical as that may seem. Otherwise, the punctuation would not be seen easily.
- Finally, the use of ALL CAPS should be avoided because it takes up a lot of space, particularly in narrow columns in a newsletter. I causes hyphenation problems as well. That decision should be left to the typesetter who has better tools for emphasis, such as bold and italic.
- Customers also have a bad habit of using multiple exclamation points!!! I hate that.